FTE CALCULATION
FTE CALCULATION
The FTE calculation is a systematic, validated method for generating a recommended roster and budgeted FTE.
TrendCare data from the past 12-months is combined with staffing information to generate a recommended roster. An FTE is then calculated. The calculation includes the MECA entitlements and allowances. The FTE should be re-calculated annually prior to setting the budget.
Having the right roster model by shift and by day of week is the best way to provide quality patient care. The right roster model means less staffing changes and the right budgeted FTE. The right budgeted FTE means employing the right number of staff.
6 EASY STEPS TO FTE CALCULATION
THE 6 STEPS IN DETAIL
1.
Set up working group & workshops
Agree working group members & terms of reference
Setup regular working group meetings
Maintain patient acuity system, data integrity & acccuracy
Coordinate information gathering for the stocktake
Plan remaining workshops
Attend workshop on FTE calculation detailed information
2.
Complete stocktake & agree roll out plan
Review stocktake findings & agree options for implementation
Endorse & communicate sequence for implementation
Draft detailed workplan
Agree detailed workplan & report
Monitor progress
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3.
Collect, collate & agree the data inputs
Agree assumptions & calculations
Endorse assumptions & standard operating procedures
Authorise software access for Site Administrator & others as needed
Provide current roster & budget information
Collect & collate data inputs
Agree the data inputs
4.
Enter data into software & complete roster testing
Enter data into software
Compile FTE calculation checklist
Share study(s)
Complete roster testing. Select recommended roster
Discuss 'What if' charts & opportunities for staff mix changes / swing shifts
Review checklist/s (+/- multi ward report)
5.
Draft report & agree recommendations
Draft a progress update for staff
Endorse & distribute update to staff
Draft FTE calculation report(s)
Finalise report(s) & present to council
Draft decision document
Endorse decisions & send to ELT/Board for sign-off
Finalise decision document
Communicate final decision to staff
6.
Implement FTE & roster, monitor effect
Authorise implementation of changes, if any
Roster as per new roster model from advised start date
Monitor core data set as business as usual
Repeat FTE annually